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Go to Settings → Tickets to configure organization-wide ticket behavior: how ticket numbers are formatted, and how billed time interacts with ticket status.

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Ticket numbering

The Ticket Numbering card controls how ticket numbers display to your team and customers.

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Prefix mode

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Number width

Choose how many digits ticket numbers are padded to (3, 4, 5, or 6 digits) — for example, a width of 4 formats ticket #42 as 0042. A live preview shows exactly how the next ticket number will look under your current settings.

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Setting the next ticket number

The card shows your current highest ticket number and what the next one will be. If you’re migrating from another PSA and want your Regentra ticket numbers to continue where the old system left off, enter the number you want the counter to jump to and confirm.
You can only move the counter forward, never backward. Setting the next number to 5000 means every new ticket from that point on is numbered 5000, 5001, 5002, and so on — there’s no undo.

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Billing

The Billing card controls how logged time interacts with invoicing and ticket status, as part of time tracking → invoicing.

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Auto-close tickets when billed

Default: on. When an invoice covers all of a Resolved ticket’s logged time, Regentra closes it automatically. This close is silent to the customer — no notification email goes out for it — while your internal notification rules and any subscribed webhooks still fire normally. Turn this off if you’d rather close tickets manually regardless of billing status.

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Require approval before billing

Default: on. Only time entries that have been approved can be invoiced. An admin (or the technician themself, self-approving) reviews submitted time before it becomes billable. Turn this off for a solo shop with no separate approver — submitted time is automatically approved (and still audit-logged) at the moment it’s invoiced, skipping the separate approval step.

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Default hourly rate

Applied when a time entry has no service agreement rate to inherit from. Leave this blank and unrated time bills at $0 — set a default here so time on a ticket with no agreement still has a sensible rate. This is the last fallback in the rate order: an explicit rate override always wins first, then a service agreement’s rate, then this organization default, then $0.