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Reports turn your compliance data into shareable documents for auditors, executives, and clients. Regentra generates reports with real-time data from your controls, evidence, and risk assessments — no manual assembly required.

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Report Types

Compliance Summary

A comprehensive view of your compliance posture for a selected framework. Includes control status breakdown, compliance score, and a list of all controls with their current status.

Gap Analysis

Focuses on what is missing. Lists all controls that are Not Started or In Progress, with prioritization guidance and estimated effort levels.

Risk Assessment

A snapshot of your risk register and assessment results — open findings by severity, treatment status, and the controls each finding is mapped to. Useful for board reporting and external auditors.

Risk Register

A full snapshot of the Risk Register — open findings, tolerance status, treatment plans, and linked controls, in the same column order used for the register’s CSV export.

Incident Report

A regulator-ready report for a single incident — classification, four-factor breach assessment and determination, the notifications table, the full timeline, chain-of-custody evidence log, and sign-off lines. Generated per-incident, not scheduled.
The Incident Report is generated from an incident’s own Report tab rather than from this Reports page — see Incident Management for how to export, print, or email it.

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Generating a Report

1

Navigate to Reports

In the Compliance module sidebar, click Reports.
2

Select the report type

Choose from Compliance Summary, Gap Analysis, Risk Assessment, or Risk Register.
3

Configure the report

Select the target framework (or all frameworks), the date range, and any filters you want to apply — such as showing only controls assigned to a specific team member.
4

Preview on screen

Regentra renders a full preview of the report in your browser before you download anything. Review the content, check the data, and confirm everything looks right.
5

Download

Export the report as a PDF. On-demand reports are download-only — to have a report emailed to recipients automatically, set it up as a scheduled report instead.

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On-Screen Preview

Every report can be previewed in the browser before download. The preview shows exactly what the final PDF will look like, including:
  • Cover page with organization name and report date
  • Table of contents
  • Charts and compliance score visualizations
  • Control detail tables
  • Risk assessment summaries (if applicable)
Use the on-screen preview to verify accuracy before sharing with auditors or clients. It is much easier to catch issues on screen than after distributing a PDF.

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PDF Generation

Exported PDFs include Regentra branding by default:
  • Cover page with your organization name, report type, date, and the Regentra logo
  • Professional formatting with consistent headers, tables, and charts
  • Page numbers and section headers for easy navigation
  • Timestamp showing when the report was generated
Reports reflect your compliance data at the time of generation. If you need a historical snapshot, generate the report on the date you need it — or use scheduled reports to capture regular snapshots automatically.

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Scheduled Reports

Set up recurring reports so they are generated and delivered automatically.
Best for active compliance programs with rapid changes. Get a weekly compliance summary to track progress during implementation sprints.
To configure a scheduled report:
  1. On the Reports page, scroll to Scheduled Report Delivery
  2. Click Schedule Report
  3. Select the report type, framework, and frequency
  4. Add recipient email addresses
  5. Click Create Schedule
Reports are generated automatically and delivered to all recipients as PDF attachments.

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Report Recipients and Email Delivery

A scheduled report is emailed automatically to multiple recipients on each run (an on-demand report you generate yourself is download-only — there’s no direct-send option for it). Typical recipients:
  • Internal team members — compliance officers, administrators, and leadership
  • External stakeholders — auditors, clients, and regulatory contacts
  • Distribution lists — send to a group email address for broader distribution
Recipients do not need a Regentra account to receive report emails. PDFs are attached directly to the email, so anyone can review them.
Reports may contain sensitive compliance data. Verify recipient email addresses before sending, especially when sharing with external parties. Reports are not encrypted in transit beyond standard email TLS.

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Reports vs. Exports

Reports (this page) are narrative PDFs — formatted documents with a cover page, charts, and prose meant to be read. If you need the underlying data itself — the raw rows behind controls, policies, vendors, assets, training, risks, or networks — use Settings → Import/Export instead. That page exports any dataset as CSV, Excel, or PDF; exports of 5,000 rows or more run as a background job and deliver a download link by email rather than blocking your browser. Reports and Exports serve different purposes: reach for a Report when you need something a person will read start to finish, and an Export when you need the data itself — for a spreadsheet, a second system, or a bulk backup.