> ## Documentation Index
> Fetch the complete documentation index at: https://docs.regentra.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Compliance Reports

> Generate compliance summaries, gap analysis reports, and executive briefings with on-screen preview and PDF export.

Reports turn your compliance data into shareable documents for auditors, executives, and clients. Regentra generates reports with real-time data from your controls, evidence, and risk assessments — no manual assembly required.

## Report Types

<CardGroup cols={3}>
  <Card title="Compliance Summary" icon="clipboard-check">
    A comprehensive view of your compliance posture for a selected framework. Includes control status breakdown, compliance score, and a list of all controls with their current status.
  </Card>

  <Card title="Gap Analysis" icon="magnifying-glass-chart">
    Focuses on what is missing. Lists all controls that are Not Started or In Progress, with prioritization guidance and estimated effort levels.
  </Card>

  <Card title="Risk Assessment" icon="chart-pie">
    A snapshot of your risk register and assessment results — open findings by severity, treatment status, and the controls each finding is mapped to. Useful for board reporting and external auditors.
  </Card>
</CardGroup>

## Generating a Report

<Steps>
  <Step title="Navigate to Reports">
    In the Compliance module sidebar, click **Reports**.
  </Step>

  <Step title="Select the report type">
    Choose from Compliance Summary, Gap Analysis, or Executive Summary.
  </Step>

  <Step title="Configure the report">
    Select the target framework (or all frameworks), the date range, and any filters you want to apply — such as showing only controls assigned to a specific team member.
  </Step>

  <Step title="Preview on screen">
    Regentra renders a full preview of the report in your browser before you download anything. Review the content, check the data, and confirm everything looks right.
  </Step>

  <Step title="Download or share">
    Export the report as a **PDF** or send it directly to recipients via email.
  </Step>
</Steps>

## On-Screen Preview

Every report can be previewed in the browser before download. The preview shows exactly what the final PDF will look like, including:

* Cover page with organization name and report date
* Table of contents
* Charts and compliance score visualizations
* Control detail tables
* Risk assessment summaries (if applicable)

<Tip>
  Use the on-screen preview to verify accuracy before sharing with auditors or clients. It is much easier to catch issues on screen than after distributing a PDF.
</Tip>

## PDF Generation

Exported PDFs include Regentra branding by default:

* **Cover page** with your organization name, report type, date, and the Regentra logo
* **Professional formatting** with consistent headers, tables, and charts
* **Page numbers and section headers** for easy navigation
* **Timestamp** showing when the report was generated

<Note>
  Reports reflect your compliance data at the time of generation. If you need a historical snapshot, generate the report on the date you need it — or use scheduled reports to capture regular snapshots automatically.
</Note>

## Scheduled Reports

Set up recurring reports so they are generated and delivered automatically.

<Tabs>
  <Tab title="Weekly">
    Best for active compliance programs with rapid changes. Get a weekly compliance summary to track progress during implementation sprints.
  </Tab>

  <Tab title="Monthly">
    Suitable for ongoing compliance maintenance. Monthly reports help you catch drift and stay on top of evidence refresh cycles.
  </Tab>

  <Tab title="Quarterly">
    Ideal for executive reporting cadences and board presentations. Quarterly executive summaries show compliance posture trends over time.
  </Tab>
</Tabs>

To configure a scheduled report:

1. Navigate to **Reports → Scheduled Reports**
2. Click **New Schedule**
3. Select the report type, framework, and frequency
4. Add recipient email addresses
5. Save the schedule

Reports are generated automatically and delivered to all recipients as PDF attachments.

## Report Recipients and Email Delivery

Each report — whether generated on-demand or on a schedule — can be sent to multiple recipients:

* **Internal team members** — compliance officers, administrators, and leadership
* **External stakeholders** — auditors, clients, and regulatory contacts
* **Distribution lists** — send to a group email address for broader distribution

<Info>
  Recipients do not need a Regentra account to receive report emails. PDFs are attached directly to the email, so anyone can review them.
</Info>

<Warning>
  Reports may contain sensitive compliance data. Verify recipient email addresses before sending, especially when sharing with external parties. Reports are not encrypted in transit beyond standard email TLS.
</Warning>